Guide to writing a technically feasible proposal

Guide to writing a technically feasible proposal

 

Suggestions welcome! These guidelines were updated in March 2026. The MEX beamline team welcomes any specific feedback you might have on these guidelines such that we can make them more accurate and usable for the MEX user community.

 

Proposals for Merit Access to beamtime at the Australian Synchrotron undergo two reviews:

  • Peer review by external scientific reviewers, ranked according to criteria outlined here,

  • Technical feasibility review by beamline staff on a pass/fail basis.

This page provides practical guidance to help you prepare technically feasible beamtime proposals for the MEX1 and MEX2 beamlines, outlining what information must be included in the Proposed Experiment section, how to construct a compliant Sample Table, and the common pitfalls that lead to proposals being marked infeasible.

We have also included Frequently Asked Questions (and answers) to help you put together your proposal.

Background

Each beamline receives a large number of proposals for beamtime each round, resulting in a heavy workload for beamline staff and peer reviewers. To make this process efficient, when conducting technical feasibility reviews, beamline staff focus almost all their attention on the Proposed Experiment section of the proposal. Thus, a successful proposal must include in this section all information necessary for the team to assess technical feasibility. The lack of a commonly accepted standard for the information required for technical feasibility assessment prompted the XAS beamline to develop, and then the MEX beamlines to adopt, the sample table as a way for proposals to efficiently communicate the relevant technical details of their proposed experiment in a standardised way. Thus, all proposals must include a sample table that meets the requirements outlined here.

The Proposed Experiment section must include a sample table that conforms to the instructions provided here. Proposals without a sample table will be marked technically infeasible.

Submitting to the correct beamline

Every round, the MEX beamline team marks perfectly good proposals as infeasible because they were submitted to the wrong beamline. Before starting a proposal, you must be sure you understand which beamline is appropriate for your proposal. First, familiarise yourself with X-ray absorption spectroscopy. Some straightforward ways to determine which beamline is appropriate are:

As X-ray absorption spectroscopy is an element specific technique, your element(s) of interest and the energy range accessible at a beamline will be the main factors determining to which beamline you submit your proposal. The energy ranges covered by X-ray absorption spectroscopy beamlines at the Australian Synchrotron are provided in the table below:

Beamline

Accessible Energy

Lowest

Highest

SXR

90 eV

2500 eV

MEX2

1700 eV

3200 eV

MEX1 (bulk)

3500 eV

13800 eV

MEX1 (micro)

2100 eV

13800 eV

XAS

6300 eV

31000 eV

You can determine the energies of the edges you wish to investigate by inspecting the periodic tables presented here.

See this handy flowchart for a method to choose amongst MEX1, MEX2 and XAS.

The Proposed Experiment section

The Proposed Experiment section is the place for you to describe the activities and measurements you intend to perform at the beamline. It comprises two equally important and necessary sections: the Experiment Text and the Sample Table (see the next section). Please ensure not to use the proposed experiment section as an extension of the ‘Scientific Purpose’ or ‘National Benefit’ sections. Also, avoid writing a short, vague paragraph. Please be specific. This is a region to demonstrate that you understand the challenges associated with answering your science question.

The Experiment Text

In this section, you should clearly describe what you plan to do during beamtime and demonstrate that you understand how your samples, measurement strategy, and beamline constraints fit together. This section complements the sample table by explaining the context, the decisions, and the experimental reasoning.

  • What are the samples, and how will they be measured? Provide measurement‑relevant details - sample type, form, preparation (e.g., grinding, dilution, pellet pressing), any on‑site work, and descriptions of in‑situ setups if used.

  • Why are you choosing the measurement conditions? Justify edges, energy ranges, relevant DCM crystal choices, and any model compounds needed for analysis.

  • How does sample composition affect feasibility? State concentrations, note other elements that may interfere, describe mitigation strategies, and outline how you’ll determine suitable concentrations if unknown.

  • What practical factors will influence data quality? Identify any issues such as grain size, inhomogeneity, pinholes, over‑absorption, or expected radiation damage. How do you plan to address them?

If you haven’t asked AND answered these questions for yourself before you submit your proposal, you may not have thought through your experiment in enough detail. Please go back and consider these questions in detail.

If you think your samples may possess characteristics that will make measurement difficult, but are unsure how to proceed, contact the beamline team for advice.

Example of a Proposed Experiment text section

We propose recording Lu L3-edge XANES spectra for 34 samples of Na2O-B2O3-SiO2 glass doped with ~2000 ppm Lu. To determine the relationship between oxygen fugacity and Lu speciation, we have synthesised glasses over 16 log units of oxygen fugacity at a constant temperature of 1400 ˚C, which are predicted to cover the entire Lu3+ to Lu4+ transition. The samples comprise glass beads cast in 13 mm epoxy discs, which have been sectioned and polished.

The Lu content of all samples has been confirmed via LA-ICP-MS. Samples will be presented to the beam for fluorescence mode measurements in the fluorescence RT box (FRT) using our 3D-printed sample holder, designed to interface with the MEX FRT chamber kinematic mount and successfully employed in previous MEX1 experiments. The Lu content of ~2000 ppm was chosen to be sufficiently low to avoid over-absorption effects.

As reference materials, we will prepare Lu2O3, LuO2, Lu2Si3O9, and LuPO4 as 13 mm pellets, diluted with cellulose to a nominal Lu concentration of 2000 ppm.

Beam-induced changes in Lu oxidation state will be investigated by monitoring the Lu3+ white line over time on a previously unexposed portion of the sample.

All samples and reference materials will be prepared off-site at our home institution and brought to the site as polished mounts or pellets sealed into MEX-standard sample holders using Kapton tape.


The Sample Table

The sample table is NOT the same as the sample spreadsheet you generate in the proposal. For more details, click here to go to our FAQ.

The Proposed Experiment section must include a sample table that conforms to the instructions provided here. Proposals without a sample table will be marked technically infeasible.

The sample table is the heart of the Proposed Experiment section of the proposal. This table summarises the key aspects of your samples or sample groups in a single, easy-to-assess format. The table is used by merit reviewers and by beamline staff to assess your proposal. Getting the information in your table right is critical.

See below for guidance on what information goes into which column.

How to include a sample table in your proposal

When you create a proposal, you will find a page devoted to the sample table. On that page, you can download an empty template table and then upload your completed sample table. For more information, click here to see our FAQ pages.

Example sample tables

We have put together table templates for you to use as inspiration for your own sample table.

You can also download an empty, editable MEX1 sample table here: .

Sample table - column descriptions (what information goes into which column):

Sample Column and Sample Form column

Simple descriptions of your samples and the physical form and size of your samples. Click the fields below for more details.

 

In the context of the proposal, the term “Sample” IS the actual object mounted to a sample holder and illuminated with X-rays. A “Sample” is NOT the undiluted material.

In this column of the sample table, each row represents a specific object, or a group of similar objects that will be presented to the X-ray beam for measurement. For example, rows of the table could represent (but certainly not limited to):

  • A pressed pellet of a model compound;

  • An aliquot of solution;

  • A series of pellets where the treatment of the sample has been varied systematically;

  • ex-situ Electrodes representing various states of charge or a range of charge-discharge cycles

  • A series of liquids that form a concentration series;

  • Soil samples collected from a range of locations;

Avoid using discipline-specific acronyms in the description of your sample unless you have defined them previously in the text of the Proposed Experiment section. Whilst everyone in your particular scientific sub-discipline might know what the acronyms mean, you cannot assume all reviewers or the beamline team will know.

A brief description of the form of your sample. Examples include:

  • 7 mm diameter round pellet

  • 13 mm diameter round pellet

  • 6 x 3 mm rectangular pellet

  • powder spread on carbon tape

  • liquid

At this stage, liquid-phase measurements at either MEX1 or MEX2 are to be discussed with the beamline scientists before submitting a proposal.

  • MEX2 lacks a suitable cell for liquid measurements. Please note that 25-micron Kapton film and Kapton tape strongly attenuate the X-ray beam at the S and P edges. ≤ 8-micron film is required.

Edge

The element, e.g. Fe, P, Ga AND the absorption edge, e.g. K, L3 or M4, etc., that you wish to probe.

The element and absorption edge you wish to investigate. Ensure the edge is within the energy range accessible by the beamline to which you are applying. See the table above for energy ranges of XAFS beamlines at the Australian Synchrotron.

Analysis mode

The mode of measurement for sample: fluorescence (MEX1 & 2), transmission (MEX1 only), drain current (MEX2 only)

The measurement mode you wish to employ.

MEX1 measurement modes:

  • F (fluorescence-mode) For samples of low concentration, <1000 ppm or intact samples that cannot be ground up or diluted.

  • T (transmission-mode) For concentrated samples that can be ground up and diluted to an edge step (Δμ) between 0.1 and 1.5 absorption units and total absorption Td) around 2 absorption units, and definitely <3 absorption units.

    • In X-ray absorption spectroscopy Δμ and μTd are critical parameters for sample preparation and data analysis. If you are unsure what Δμ or μTd describe, you are not ready to submit your proposal.

A note on F/T analysis mode

It is VERY (very) rare that a complex sample is well suited to simultaneous transmission and fluorescence measurement, as the two measurement modes are in opposition:

  • Transmission requires a sufficiently concentrated sample to produce a large edge step, whereas

  • Fluorescence requires a dilute sample to avoid over-absorption.

If you do choose combined F/T, think carefully as to whether you would be better served preparing your sample appropriately for one of the two analysis modes to ensure you get the best possible data, rather than choosing the least worst of two poor (likely unpublishable) datasets, as this is typically the outcome of most samples "prepared" for F/T analysis.

 

MEX2 measurement modes:

  • F (fluorescence)

    • Fluorescence at MEX2 can be performed under vacuum or in a helium atmosphere.

  • D (drain current)

    • Drain current analysis can only be performed under a vacuum. Drain current is not compatible with a helium atmosphere

    • The sample must have some degree of conductivity. If your samples are likely to be electrically insulating, please contact the beamline scientists.

  • You can use both modes during an experiment. You can even measure both the drain current and fluorescence simultaneously if your sample is suitable.

The measurement mode dictates what information you will report in the concentration column.

Concentration

The composition‑related information you need to include to demonstrate that each sample’s elemental abundance and dilution state are suitable for XAS measurements. Use units appropriate to the chosen analysis mode (fluorescence, transmission, or drain‑current). You must explicitly include the relevant units in your table!

For successful X-ray absorption measurements, it is vital that you know your sample's composition. This column, called "concentration" for brevity, reports parameters related to your sample's composition that help communicate its suitability for the chosen analysis mode. The parameters presented in the “concentration” column of the sample table depend on the analysis mode you wish to use. Note that only permissible concentration units are those listed below:

  • Fluorescence - expresses the concentration of the element of interest in the sample as presented to the beam in one of the following units:

    • Weight percent

    • Part per million (ppm) by weight

    • Millimolar (liquid samples only)

    • Samples measured in fluorescence are susceptible to over- and self-absorption (two distinct effects that can be conflated in the literature - https://bruceravel.github.io/demeter/documents/Athena/process/sa.html?highlight=self%20absorption ). Good fluorescence samples have 2000 ppm or less of the element of interest. If your samples have weight-per-cent abundance, you will need to dilute them or develop a strategy to correct for over-absorption. This strategy should be discussed in the proposed experiment section of the text.

    • It is important that this column reports the concentration of the sample as presented to the beam, i.e. the concentration after any dilution.

  • Transmission

    • edge step (Δμd) and total absorption (μTd). It is insufficient to report only one of the two.

    • It is vital that you understand the composition of your sample and the properties that make a good transmission sample. See this comprehensive guide for how to calculate the appropriate dilution for transmission samples in pellet form.

  • Drain current - express the concentration of the element of interest in one of the following units:

    • Weight percent

    • Part per million (ppm) by weight

    • Detection limit of 1 atomic % (e.g. 1 S atom in a matrix of 99 other atoms XANES is possible)

    • At concentrations > 1 atomic %, drain current is advantageous as it is a surface measurement, where the drain current signal is collected from a layer within 10 nm of the surface of the sample, thus eliminating over adsorption.

We stress that the concentration you report is the concentration of the sample as presented for analysis. If you are diluting your sample for analysis report the concentration after dilution, not the concentration of the element in the material prior to dilution.

Information in the concentration column is among the most important for assessing technical feasibility. Ensure the concentration reported in the table is in the appropriate units for the analysis mode you have chosen.

  • MEX1

    • Transmission samples must report edge step (Δμd) and total absorptionTd).

    • Fluorescence samples must report the concentration of the element of interest in wt%, ppm or mMol in the sample as presented to the beam.

    • Simultaneous fluorescence and transmission samples must report concentrations relevant to both analysis modes, i.e., the edge step (Δμd), total absorption (μTd), and concentration of the element of interest.

    • As a general rule, if you can measure your edge in transmission, you should. A good transmission sample is the most straightforward to analyse. Proposals that dilute bulk material across the transmission-suitable range down to fluorescence concentrations, without clear justification, suggest the measurement strategy has not been fully thought through.

K max

In this column, report the energy of the end of your scan expressed in wavenumber, k. This value will help the beamline team assess your scan time estimates and whether you will experience issues with overlapping absorption edges. If you are interested in XANES only, just write “XANES only”.

The definition of wavenumber can be found here, and a table of conversions between electron volts (eV) above the edge and wavenumber is provided below. e.g. a scan of the Cu K-edge to kmax = 20 would result in a maximum energy of 10503 eV (8979 eV + 1524 eV; where the energy of the Cu K-edge is 8979 eV).

This value is helpful for the beamline team to assess your time estimates, and check if you will experience contamination of your EXAFS by the absorption edge of another element in your sample. In fact, you should try and check this yourself before submitting your proposal, as you will have the most information available to you regarding the composition of your sample.

If you are only interested in collecting XANES data, it is sufficient to report “XANES only”.

You can calculate k using the expression below:

image-20250403-033145.png

Where E is the energy at the end of the scan, E0 is the energy of the absorption edge of interest, m is the electron mass, and h is Planck's constant.

 

Using the Gd L3 edge as an example, Gd L3 occurs at 7243 eV, and the Gd L2 edge occurs at 7930 eV. If you wanted to scan across the Gd L3 edge but end your scan at the Gd L2 edge, the calculation would be as follows:

image-20250403-033212.png

Where E is 7930 eV (the energy of the Gd L2 edge), and E0 is the energy of the Gd L3 edge (7243 eV). The difference between these energies is 687 eV, and the calculation above tells us that 687 eV corresponds to a wavenumber of 13.4 inverse angstroms, or k = 13.4.

 

d7d06e77-c887-4ca6-91a6-cecede41b5fd.png

This table comes from the documentation for the XAS analysis package xraylarch, authored by Matt Newville - https://xraypy.github.io/xraylarch/index.html

Interference from other edges

The tables below give you the distance in wavenumber and eV between the edges of first row transition metals and the rare earth elements. These numbers represent the largest XAFS scan you can perform before your EXAFS is contaminated by the adjacent absorption edge. It is left to the reader to calculate the distance between other element combinations.

From

To

 

ΔE (eV)

Δk (Å^-1)

From

To

 

ΔE (eV)

Δk (Å^-1)

Sc K

4492 eV

Ti K

4966 eV

474

11.2

Ti K

4966 eV

V K

5465 eV

499

11.4

V K

5465 eV

Cr K

5989 eV

524

11.7

Cr K

5989 eV

Mn K

6539 eV

550

12

Mn K

6539 eV

Fe K

7112 eV

573

12.3

Fe K

7112 eV

Co K

7709 eV

597

12.5

Co K

7709 eV

Ni K

8333 eV

624

12.8

Ni K

8333 eV

Cu K

8979 eV

646

13

Cu K

8979 eV

Zn K

9659 eV

680

13.4

Element

L3 edge

L3->L2 (eV)

L3-> L2 (k)

L2-L1 (ev)

L2-L1 (k)

Element

L3 edge

L3->L2 (eV)

L3-> L2 (k)

L2-L1 (ev)

L2-L1 (k)

La

5483 eV

408

10.3

375

9.9

Ce

5723 eV

441

10.8

384

10

Pr

5964 eV

476

11.2

395

10.2

Nd

6208 eV

514

11.6

404

10.3

Pm

6459 eV

554

12.1

415

10.4

Sm

6716 eV

596

12.5

425

10.6

Eu

6977 eV

640

13

435

10.7

Gd

7243 eV

687

13.4

446

10.8

Tb

7514 eV

738

13.9

456

10.9

Dy

7790 eV

791

14.4

465

11

Ho

8071 eV

847

14.9

476

11.2

Er

8358 eV

906