Guide to writing a technically feasible proposal
- 1 Background
- 2 Submitting to the correct beamline
- 2.1 Beamline
- 2.2 Accessible Energy
- 3 The Proposed Experiment section
- 4 The Sample Table
- 5 Common reasons proposals are marked infeasible
- 6 Common mistakes and omissions
- 7 Frequently Asked Questions (FAQs) - and answers
- 7.1 What is the difference between the Sample Table and the Sample Spreadsheet?
- 7.2 Can I measure in fluorescence and transmission modes in the same beamtime at MEX1?
- 7.3 Can I use the cryostat and RT environment in the same beamtime at MEX1?
- 7.4 Can I measure a sample fluorescence and transmission at the same time at MEX1?
- 7.5 Can I measure fluorescence and drain current modes in the same beamtime at MEX2?
- 7.6 Can I measure a sample fluorescence and drain current at the same time at MEX2?
- 7.7 Can I measure in a vacuum and a helium atmosphere in the same beamtime at MEX2?
- 7.8 How do I include a sample table in my proposal?
- 7.9 How much time does it take to do...?
Suggestions welcome! These guidelines were updated in March 2026. The MEX beamline team welcomes any specific feedback you might have on these guidelines such that we can make them more accurate and usable for the MEX user community.
Proposals for Merit Access to beamtime at the Australian Synchrotron undergo two reviews:
Peer review by external scientific reviewers, ranked according to criteria outlined here,
Technical feasibility review by beamline staff on a pass/fail basis.
This page provides practical guidance to help you prepare technically feasible beamtime proposals for the MEX1 and MEX2 beamlines, outlining what information must be included in the Proposed Experiment section, how to construct a compliant Sample Table, and the common pitfalls that lead to proposals being marked infeasible.
We have also included Frequently Asked Questions (and answers) to help you put together your proposal.
Background
Each beamline receives a large number of proposals for beamtime each round, resulting in a heavy workload for beamline staff and peer reviewers. To make this process efficient, when conducting technical feasibility reviews, beamline staff focus almost all their attention on the Proposed Experiment section of the proposal. Thus, a successful proposal must include in this section all information necessary for the team to assess technical feasibility. The lack of a commonly accepted standard for the information required for technical feasibility assessment prompted the XAS beamline to develop, and then the MEX beamlines to adopt, the sample table as a way for proposals to efficiently communicate the relevant technical details of their proposed experiment in a standardised way. Thus, all proposals must include a sample table that meets the requirements outlined here.
The Proposed Experiment section must include a sample table that conforms to the instructions provided here. Proposals without a sample table will be marked technically infeasible.
Submitting to the correct beamline
Every round, the MEX beamline team marks perfectly good proposals as infeasible because they were submitted to the wrong beamline. Before starting a proposal, you must be sure you understand which beamline is appropriate for your proposal. First, familiarise yourself with X-ray absorption spectroscopy. Some straightforward ways to determine which beamline is appropriate are:
Researching the beamlines on the ANSTO website and the Australian Synchrotron User wiki
Talking to other experienced users of the Australian Synchrotron;
As X-ray absorption spectroscopy is an element specific technique, your element(s) of interest and the energy range accessible at a beamline will be the main factors determining to which beamline you submit your proposal. The energy ranges covered by X-ray absorption spectroscopy beamlines at the Australian Synchrotron are provided in the table below:
Beamline | Accessible Energy | |
|---|---|---|
Lowest | Highest | |
SXR | 90 eV | 2500 eV |
MEX2 | 1700 eV | 3200 eV |
MEX1 (bulk) | 3500 eV | 13800 eV |
MEX1 (micro) | 2100 eV | 13800 eV |
XAS | 6300 eV | 31000 eV |
You can determine the energies of the edges you wish to investigate by inspecting the periodic tables presented here.
See this handy flowchart for a method to choose amongst MEX1, MEX2 and XAS.
The Proposed Experiment section
The Proposed Experiment section is the place for you to describe the activities and measurements you intend to perform at the beamline. It comprises two equally important and necessary sections: the Experiment Text and the Sample Table (see the next section). Please ensure not to use the proposed experiment section as an extension of the ‘Scientific Purpose’ or ‘National Benefit’ sections. Also, avoid writing a short, vague paragraph. Please be specific. This is a region to demonstrate that you understand the challenges associated with answering your science question.
The Experiment Text
In this section, you should clearly describe what you plan to do during beamtime and demonstrate that you understand how your samples, measurement strategy, and beamline constraints fit together. This section complements the sample table by explaining the context, the decisions, and the experimental reasoning.
What are the samples, and how will they be measured? Provide measurement‑relevant details - sample type, form, preparation (e.g., grinding, dilution, pellet pressing), any on‑site work, and descriptions of in‑situ setups if used.
Why are you choosing the measurement conditions? Justify edges, energy ranges, relevant DCM crystal choices, and any model compounds needed for analysis.
How does sample composition affect feasibility? State concentrations, note other elements that may interfere, describe mitigation strategies, and outline how you’ll determine suitable concentrations if unknown.
What practical factors will influence data quality? Identify any issues such as grain size, inhomogeneity, pinholes, over‑absorption, or expected radiation damage. How do you plan to address them?
If you haven’t asked AND answered these questions for yourself before you submit your proposal, you may not have thought through your experiment in enough detail. Please go back and consider these questions in detail.
If you think your samples may possess characteristics that will make measurement difficult, but are unsure how to proceed, contact the beamline team for advice.
Example of a Proposed Experiment text section
We propose recording Lu L3-edge XANES spectra for 34 samples of Na2O-B2O3-SiO2 glass doped with ~2000 ppm Lu. To determine the relationship between oxygen fugacity and Lu speciation, we have synthesised glasses over 16 log units of oxygen fugacity at a constant temperature of 1400 ˚C, which are predicted to cover the entire Lu3+ to Lu4+ transition. The samples comprise glass beads cast in 13 mm epoxy discs, which have been sectioned and polished.
The Lu content of all samples has been confirmed via LA-ICP-MS. Samples will be presented to the beam for fluorescence mode measurements in the fluorescence RT box (FRT) using our 3D-printed sample holder, designed to interface with the MEX FRT chamber kinematic mount and successfully employed in previous MEX1 experiments. The Lu content of ~2000 ppm was chosen to be sufficiently low to avoid over-absorption effects.
As reference materials, we will prepare Lu2O3, LuO2, Lu2Si3O9, and LuPO4 as 13 mm pellets, diluted with cellulose to a nominal Lu concentration of 2000 ppm.
Beam-induced changes in Lu oxidation state will be investigated by monitoring the Lu3+ white line over time on a previously unexposed portion of the sample.
All samples and reference materials will be prepared off-site at our home institution and brought to the site as polished mounts or pellets sealed into MEX-standard sample holders using Kapton tape.
The Sample Table
The sample table is NOT the same as the sample spreadsheet you generate in the proposal. For more details, click here to go to our FAQ.
The Proposed Experiment section must include a sample table that conforms to the instructions provided here. Proposals without a sample table will be marked technically infeasible.
The sample table is the heart of the Proposed Experiment section of the proposal. This table summarises the key aspects of your samples or sample groups in a single, easy-to-assess format. The table is used by merit reviewers and by beamline staff to assess your proposal. Getting the information in your table right is critical.
See below for guidance on what information goes into which column.
How to include a sample table in your proposal
When you create a proposal, you will find a page devoted to the sample table. On that page, you can download an empty template table and then upload your completed sample table. For more information, click here to see our FAQ pages.
Example sample tables
We have put together table templates for you to use as inspiration for your own sample table.
You can also download an empty, editable MEX1 sample table here: .
Sample table - column descriptions (what information goes into which column):
Sample Column and Sample Form column
Simple descriptions of your samples and the physical form and size of your samples. Click the fields below for more details.
| In the context of the proposal, the term “Sample” IS the actual object mounted to a sample holder and illuminated with X-rays. A “Sample” is NOT the undiluted material. |
Edge
The element, e.g. Fe, P, Ga AND the absorption edge, e.g. K, L3 or M4, etc., that you wish to probe.
Analysis mode
The mode of measurement for sample: fluorescence (MEX1 & 2), transmission (MEX1 only), drain current (MEX2 only)
Concentration
The composition‑related information you need to include to demonstrate that each sample’s elemental abundance and dilution state are suitable for XAS measurements. Use units appropriate to the chosen analysis mode (fluorescence, transmission, or drain‑current). You must explicitly include the relevant units in your table!
K max
In this column, report the energy of the end of your scan expressed in wavenumber, k. This value will help the beamline team assess your scan time estimates and whether you will experience issues with overlapping absorption edges. If you are interested in XANES only, just write “XANES only”.
Interference from other edges
The tables below give you the distance in wavenumber and eV between the edges of first row transition metals and the rare earth elements. These numbers represent the largest XAFS scan you can perform before your EXAFS is contaminated by the adjacent absorption edge. It is left to the reader to calculate the distance between other element combinations.